You don't want your client to underestimate your task, so you should clearly explain your tasks and goals, you should include that you will do a market research, put a fair deadline usually I write 2 months to feel comfortable doing SEO.
My proposals are different for each client as I don't use SEO proposal templates, I write them from scratch and I get creative at getting things done, writing about the client niche will make them comfortable and patient, here is an example
I got for you from here
What to expect from an SEO proposal or contract.So as I told you, you don't have to follow the instruction book when you deal with clients, anything that would do the trick as it makes things clear between you and them.
A) Strategic Overview and Assessment.
Any SEO project, large or small - should include some sort of early and upfront strategy before ANY work commences. Strategy is one of the major keys to success. It should include things like:
q A website analysis, to evaluate the site content, layout, linking structure and to begin keyword selection and research.q A competitive research stage, to evaluate what competitive sites enjoy high rankings on the top three search engines, and to focus on 3-5 of those top competitors.q Finalization of keyword selection.q A benchmark positioning report that demonstrates current position and how many pages are listed in each search engine.q Inbound link assessment that counts up the total sites that can be tracked back to your site.q Link assessment that counts up the average and weighted inbound links to competiting websites.q Is this engagement intended to increase sales on a commerce sites?q Is this engagement intented to generate leads on a services site?q Inform consumers about products and/or events?q Target audienceDepending on scope of services, not all items may be needed. However, it should include how many hours it will take and estimated time of delivery. This phase if fairly finite. Restrictive measures could include no of pages, number of sites, etc.
B) Company methodology (no secrets).
Actual work, tools and techniques for much SEO work is available on the Internet today. An SEO firm should reveal how the work will get done, what is involved, etc. However, it's important that once you agree on a proposal, you comply with the approach and techniques. A summary example:
Any SEO project should include total costs for the work, including breakdown as indicated above, hours and expectations. Complex websites will naturally have a more customized solution applied, and since the advanced solution will have a number of sub-components, and overall presentation may do to get started.
Unlike a more standard applications development project, where technical and business requirements documents can be broken down to manageable, trackable tasks, an SEO vendor may turn you down for small Search engine optimization projects. It's simply not worth their time for anything less than $2,500.00. A good rule is to get as much itemized as you can, and trust that you have found a formidable SEO vendor that can truly help you.
Any SEO company that is interested in doing business with you, will have spent not only time up front with you, but done some internal checks (many free tools exist for this) and this can help mature the relationship as well. Concrete examples shows that the SEO vendor has done their homework, and is ready to help you.
Pre-packaged SEO offers work, but only if attachment with detailed (day by day is best) work/task sheets to ensure proper tracking and outcome of work applied. Also, any time committtment (say 4-6 months (normal)) - should have an exit clause to stop work immediately, should you need to cancel.
Service Agreement for Search Engine Optimization Services
This Service Agreement is made on __/__/__, between (name), herein referred to as "Client", and (name), herein referred to as "Contractor", functioning in the capacity of an Independent Contractor, for Consulting Services to be rendered by Contractor on behalf of Client for the web site located at (sitename.com) for the purpose of achieving satisfactory Search Engine Rankings.
The purpose of this Service Agreement is to precede a possible longer term, continuing working arrangement for performance of search engine optimization services which may be rendered by Contractor on behalf of Client.
1. Services To Be Performed.
Contractor agrees to provide the following consulting services for Client for the purpose of achieving satisfactory search engine rankings:
(1.1). Keyword research and analysis for a maximum of (n) keywords or phrases.
(1.2). Competitive analysis for main keywords/keyphrases.
(1.3). Analysis of site architecture and linking structure.
(1.4). Analysis of HTML and page design structure.
(1.5). Recommendations for 1.1 through 1.4, above, as well as for necessary modifications to essential page text elements for achieving satisfactory search engine placement.
(1.6). Recommendations for improvement of page titles and meta tags for (n) site pages.
(1.7). Hand submission of web site to major search engines.
(1.8). Analysis and recommendations for external links to site.
These consulting services will include a maximum of (n) hours of billable time, based upon the mutually agreed upon hourly rate of (n), including email and phone consultations, client education and tutoring, and research, preparation and transmission of materials, documentation and information for implementation by the Client or by the Web Developer of Client's choice.
All items delineated in items 1.1 through 1.8, as listed above, are included, and are based upon the site as-is at the time services are begun.
Modifications independently made to pages by Client which can substantially affect and alter optimization of and rankings for the site pages, without timely notification to Contractor, may result in duplication of work by Contractor. Such altered pages will, therefore, no longer be considered part of the original agreement, and may be billed separately in order for work to continue on the altered pages.
2. Payment. In consideration and for compensation of Contractor's performance of these services, Client agrees to pay The Contractor the mutually agreed upon price of $000,000.00, to be performed on behalf Client for www.example.com to be paid in full prior to commencement of services, by no later than
, either by U.S.P.S. mail, or through PayPal.
Time to be invested above and beyond the mutually agreed upon above delineated maximum of (nn) hours of billable time will be billed at the pre-arranged, mutually acceptable hourly rate of $000.00 per hour, and adequate notice will be given when the maximum time allotment is being approached. Payment will be made within 7 days of written notification/billing of payment being due for additional hours in order for work to continue.
3. Time Considerations. The term of this agreement is for a period of [6 months], with work commencing after receipt by Contractor of the agreed upon payment, to be received no later than __/__/__.
Client understands that he may not hold Contractor responsible for failure of either himself or the Web Developer of his choice to provide necessary materials, text and information, or to execute and/or implement recommended modifications, or to implement in a timely fashion.
In the event that there is delay on the part of the Client or the Client's Web Developer in implementing modifications, this period of service will be extended to 11:59 P.M., __/__/__.
4. Client Responsibility and Copyright Considerations. Client will supply Contractor with all text, documents and other necessary materials, if applicable to the project, including but not limited to records pertaining to web site traffic, for performance of agreed upon services. Client affirms that he is the full copyright owner of such materials, or that he has obtained proper permission from the copyright owner(s) for use of such materials. Client will indemnify Contractor and hold Contractor harmless against any claims of libel, copyright, or trademark infringement brought against Contractor with respect to use of those materials.
5. Termination Provisions. Either Client or Contractor may, either individually or by mutual agreement, terminate their working relationship by giving written notice to the other party.
Client and Contractor are in agreement that circumstances or conditions sometimes arise that warrant or necessitate termination of the Client-Contractor working relationship. In view of this possibility, both Client and Contractor agree that should the relationship terminate, it will be done so in an amicable fashion, maintaining an attitude of cooperation and professional demeanor, with respect for the reputation and dignity of the other party.
If notice of termination is given by either Client or Contractor, no new work shall be initiated, but any work previously authorized by Client up to the point of receipt by Contractor or Client of termination notice shall be completed, and Client agrees to be responsible for prompt payment for such services to Contractor based upon the mutually agreed upon hourly fee. These same terms will apply in the event that either Client or Contractor should initiate termination.
6. Legal Venue. Any disputes arising from this Agreement will be litigated or arbitrated in (my county, my state). This Agreement shall be governed in accordance with the laws of the State of (mystate), USA.